Office Administrator

Industry: Real Estate

Location: Makerere

Job Summary:
The Office Administrator will ensure the efficient operation of the real estate agency by managing day-to-day administrative activities, supporting the team with organizational tasks, and delivering exceptional customer service.

Key Responsibilities:

1. Office Operations Management
   • Oversee the daily running of the office, ensuring a clean, organized, and functional workspace.
   • Manage office supplies inventory, including ordering, stocking, and ensuring cost efficiency.
   • Maintain and update office policies and procedures as necessary.
2. Administrative Support
   • Handle document preparation, including agreements, contracts, and other real estate-related paperwork.
   • Maintain accurate and up-to-date filing systems (physical and digital) for property listings, contracts, and client records.
   • Ensure compliance with legal and regulatory requirements, such as proper documentation for property transactions.
3. Client and Vendor Coordination
   • Act as the first point of contact for clients visiting or calling the office, providing them with a professional and welcoming experience.
   • Schedule property viewings, client meetings, and other appointments, coordinating between agents and clients.
   • Liaise with external vendors and service providers (e.g., cleaning services, IT support) to ensure smooth operations.
4. Communication and Correspondence
   • Manage office communication, including answering phone calls, responding to emails, and distributing messages to the relevant parties.
   
5. Team Support and Coordination
   • Provide administrative assistance to real estate agents, including preparing property presentations and client reports.
   • Organize meetings, including preparing agendas and recording minutes.
   • Monitor agent schedules to ensure timely task completion and appointment management.

Requirements
• Diploma in Business Administration or a related field.
• Working experience in office administration, preferably within the real estate or a similar industry is an added advantage.
• Strong organizational skills with attention to detail and the ability to prioritize tasks.
• Excellent verbal and written communication skills, with a customer-service-oriented mindset.
• Proficiency in the Microsoft Office Suite.
• High level of professionalism and discretion when handling sensitive information.
• A proactive, self-motivated approach to managing responsibilities.
• Team player with the ability to work collaboratively and independently.

How to Apply: Interested individuals may send their applications, including CV and copies of academic documents to careers@donswift.co.ug or call/WhatsApp: 0755930386

Application Deadline: 10th February 2025

Only shortlisted candidates will be contacted.