We are hiring an executive secretary

Job Title: Executive Secretary

Industry: Agricultural Inputs

Location: Kampala

Job duties:

The Executive Secretary will provide high-level administrative support, ensuring efficient operation of the organization, including coordination of meetings, events, and documentation management.

1. Administrative Coordination:
   • Manage and streamline all administrative procedures within the organization, ensuring smooth day-to-day operations.
   • Coordinate logistics for all Board meetings, AGM, workshops, conferences, and special events, ensuring efficient planning, execution, and follow-up.
2. Documentation and Records Management:
   • Maintain comprehensive and organized records of all meetings, including accurate minutes, attendance records, and action points with follow-up responsibilities clearly outlined.
   • Develop and maintain an efficient documentation and filing system, ensuring ease of access and confidentiality as required.
3. Membership Support and Communication:
   • Act as the primary point of contact for organization members of the organisation, efficiently handling inquiries, correspondence, and providing timely updates.
   • Coordinate the onboarding process for new members, providing necessary documentation and orientation to organizational policies and benefits.
4. Compliance and Governance Support:
   • Assist the Executive Director in ensuring compliance with governance requirements, preparing documentation for regulatory submissions, reports, and audits.
   • Track compliance deadlines, reporting schedules, and liaise proactively with stakeholders to ensure all obligations are met timely.
5. Support to Executive Leadership:
   • Provide administrative support to the Executive Director and Chairperson, including scheduling meetings, managing appointments, preparing reports, presentations, and correspondence.

Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 3 years of experience in administrative or executive support roles.
• Excellent organizational, communication, and interpersonal skills.

How to Apply: Interested individuals may send their applications, including application letter, CV in PDF and copies of academic documents to careers@donswift.co.ug

Application Deadline: 22nd September 2025

Only shortlisted candidates will be contacted.